Every feature you need to run your rental business
Rentix Software brings everything you need to run your rental operation into one platform. Whether you rent trailers, machinery, or tools, each module is designed to remove manual work and save your team hours every week.
Explore the core features below that make Rentix a go-to platform for rental businesses across North America and beyond.
Smart bookings and calendar
The Rentix calendar automatically prevents double-bookings. Every reservation is tied to a customer, a time slot, and a specific unit, with real-time conflict detection.
View availability at a glance by day, week, or month, and drag-and-drop bookings to adjust them. Customers can also self-serve online 24/7, dramatically cutting down on phone calls.
Every change triggers an automatic notification to the customer and your team, so everyone stays in sync.
Customer and equipment management
Centralize all your customer records: contact details, rental history, documents (license, insurance), internal notes, and preferences. Segment your customer base by category and create custom pricing tiers.
Your equipment fleet is just as flexible: each unit has its own profile with photos, serial number, mileage, next service date, and usage history. Perfect for tracking wear and scheduling preventive maintenance.
Automatic invoicing and taxes
Rentix automatically calculates GST, PST, QST, and every Canadian provincial tax based on the billing address. The system also handles international taxes (EU VAT, GST, US sales tax) for businesses operating outside Canada.
Generate professional PDF invoices, send them by email, and accept online payments via Stripe. Deposits, security holds, and recurring invoices are all supported out of the box.
Photo inspections and e-signatures
At checkout and return, your team documents equipment condition with photos, annotations, and notes directly from a phone. The customer then signs on-screen with a legally binding e-signature.
No more disputes over the condition of equipment: everything is timestamped, archived, and accessible in one click from the rental file.
Mobile PWA app (iOS and Android)
Rentix installs like a real app on iPhone, iPad, and Android thanks to PWA technology. No need to go through the App Store: one link and it's on the home screen.
Your field team can view the day's rentals, perform inspections, capture signatures, and even work offline. Everything syncs as soon as the connection is back.
Fleet management and GPS
Track your vehicles and trailers in real time on a map. Rentix integrates with multiple GPS providers (Samsara, Traccar, and others) to show location, speed, and history for every unit.
Get alerts when an asset leaves a geofenced zone, is used outside rental hours, or exceeds a speed limit. Perfect for protecting your fleet and boosting safety.
Built-in AI assistant
The Rentix AI assistant answers customer questions, suggests seasonal pricing, generates equipment descriptions, and automates email drafting. It learns from your activity to become more relevant over time.
The AI also helps you analyze your data: top-performing equipment, slow seasons, most profitable customers. A true decision-making co-pilot.
Legally binding e-signatures
All rental contracts, liability waivers, and forms are signed electronically with legal validity in Canada (Electronic Documents Act), the US (ESIGN), and Europe (eIDAS). Customers can sign in-store, in the field, or remotely.
Signed documents are automatically archived in the customer file and accessible at any time for review or printing.
Integrated accounting
No more juggling between your rental software and your accounting tool. Rentix maintains a general ledger, generates tax reports (quarterly GST/QST summaries), tracks accounts receivable and payable, and exports to major ERPs.
You can also connect Rentix to your existing accounting tools (QuickBooks, Sage, Xero) via our API.
Multi-location and open API
If you operate multiple branches, Rentix handles equipment transfers, per-site inventories, and per-user permissions. Each location has its own dashboard, while rolling up to a consolidated view for management.
The public REST API lets you connect Rentix to any tool: website, in-house app, payment platform, and more. Full documentation and webhooks included.
Ready to see Rentix in action?
Start your free 14-day trial, no credit card required. Setup takes less than 10 minutes.